The ICTQual AB Level 3 Diploma in E-Document Controlling is a professional qualification designed to provide learners with the knowledge and skills needed to manage, organise, and control digital documents effectively. With businesses increasingly shifting to electronic record systems, this diploma prepares learners to handle e-documents with efficiency, accuracy, and compliance. It is ideal for individuals seeking a career in document control, office administration, compliance, and information management.
Course Overview
This diploma covers the essentials of document management systems (DMS), data security, compliance with industry standards, and the use of technology in e-document control. Learners will develop the ability to manage electronic files, create structured filing systems, implement version control, and ensure secure access to sensitive documents. The course also focuses on regulatory frameworks, quality assurance, and digital transformation in document management, equipping learners with both practical and theoretical expertise.
Course Study Unit
This qualification, the ICTQual AB Level 3 Diploma in E-Document Controlling, consists of 6 mandatory unit
- Principles of E-Document Control and Digital Record-Keeping
- Electronic Document Management Systems (EDMS) and Cloud Platforms
- Regulatory Compliance and International Digital Standards
- Version Control, Audit Trails, and Document Tracking
- Cybersecurity Measures, Access Rights, and Data Confidentiality
- Archiving Strategies, Retention Schedules, and Lifecycle Management
Learning Outcomes
Learning Outcomes for the Study Units:
Principles of E-Document Control and Digital Record-Keeping
- Understand the key principles and functions of e-document control in a digital environment.
- Demonstrate the ability to organise and manage digital records effectively.
- Recognise the importance of accurate metadata and document classification.
Electronic Document Management Systems (EDMS) and Cloud Platforms
- Explore the features and capabilities of modern EDMS and cloud-based solutions.
- Operate digital tools for efficient document storage, retrieval, and workflow automation.
- Evaluate the benefits and limitations of various electronic document systems.
Regulatory Compliance and International Digital Standards
- Identify applicable digital documentation regulations and industry-specific standards.
- Apply compliant practices when managing and storing electronic documents.
- Understand the legal implications of digital documentation and data governance.
Version Control, Audit Trails, and Document Tracking
- Implement version control strategies to maintain document integrity and traceability.
- Maintain accurate audit trails for accountability and transparency.
- Utilise tools to monitor and track changes in electronic documents over time.
Cybersecurity Measures, Access Rights, and Data Confidentiality
- Apply core principles of digital security to safeguard sensitive documentation.
- Configure user access rights to control document visibility and modification.
- Recognise threats to data confidentiality and develop preventive strategies.
Archiving Strategies, Retention Schedules, and Lifecycle Management
- Develop procedures for the systematic archiving and secure disposal of digital documents.
- Apply appropriate retention policies based on legal and organisational requirements.
- Understand and manage the full lifecycle of electronic documents from creation to deletion.
Course Benefits
- Earn an internationally recognised Level 3 Diploma in E-Document Controlling.
- Gain practical skills to manage and organise electronic records efficiently.
- Improve career prospects in administration, compliance, and document control roles.
- Learn to apply modern technologies and EDMS tools for workflow efficiency.
- Enhance organisational productivity through effective e-document management.
- Build a foundation for progression into advanced document management qualifications.
Ideal Learner
This course is ideal for:
- Office administrators and clerical staff seeking professional development.
- Document controllers and records management professionals.
- Individuals aspiring to work in compliance, quality assurance, or data management.
- Students and early-career professionals interested in digital transformation roles.
Entry Requirements
- Minimum age: 18 years.
- Educational background: High school diploma or equivalent (Level 2 or above preferred).
- Experience: Prior experience in administration, records keeping, or IT is useful but not mandatory.
- Language proficiency: Good command of English (reading, writing, and communication).
Who Can Enrol
- Students preparing for careers in document management and administration.
- Professionals in industries such as construction, healthcare, banking, and corporate offices.
- Organisations aiming to train employees in digital record-keeping and compliance.
- Individuals seeking to strengthen their skills in electronic information management.
Future Progression
After completing the ICTQual AB Level 3 Diploma in E-Document Controlling, learners can progress to:
- ICTQual AB Level 4 Diploma in Records and Information Management.
- Advanced qualifications in compliance, quality assurance, and data governance.
- Career roles such as Document Controller, Records Officer, Compliance Coordinator, or Information Manager.
- Senior positions in document management, quality assurance, and regulatory compliance.